Privacy Statement

IRSHAD JOURNALS respects the privacy of authors, reviewers, editors, readers, and other users of its journals and is committed to protecting personal information collected through its websites, online journal platforms, and editorial processes. This Privacy Statement explains what personal information may be collected, how it is used, with whom it may be shared, and the measures taken to protect it.

A. Personal Information Collected

IRSHAD JOURNALS may collect personal information necessary for the administration, evaluation, publication, and management of manuscripts and journal activities. For the purposes of applicable data protection law, IRSHAD JOURNALS is the data controller in respect of personal information processed through its journals. Depending on the individual's interaction with the Journal, this information may include:

  1. Name and surname;
  2. Institutional affiliation and professional position;
  3. Country or other professional location information;
  4. Email address and other contact details;
  5. ORCID ID and other researcher identifiers voluntarily provided by the user;
  6. Information contained in a submitted manuscript, including information relating to authorship and institutional affiliation;
  7. Information provided during the Peer-Review and editorial process; and
  8. Technical information generated through the use of the journal's online platform, where applicable.

IRSHAD JOURNALS collects only information that is reasonably necessary for the relevant publishing or administrative purpose.

B. Use of Personal Information

Personal information may be used for the following purposes:

  1. Registering and maintaining user accounts;
  2. Receiving, processing, and administering manuscript submissions;
  3. Communicating with authors, reviewers, editors, and other users concerning manuscripts and journal activities;
  4. Administering the Peer-Review and editorial process;
  5. Publishing accepted articles and associated author information where such information is intended for public disclosure;
  6. Assigning and maintaining article metadata, DOI information, and bibliographic records;
  7. Maintaining the security, functionality, and integrity of the journal's online publishing platform;
  8. Responding to enquiries and requests submitted to the journal; and
  9. Complying with applicable legal or regulatory requirements.

Personal information shall not be used for purposes unrelated to the Journal’s publishing and administrative functions unless the individual has provided appropriate consent or such use is otherwise permitted or required by applicable law. Where applicable law requires a specified legal basis for processing, IRSHAD JOURNALS processes personal information on one or more of the following bases: performance of a contract with the individual (e.g., publication agreements); legitimate interests in administering peer review and scholarly publication; compliance with a legal obligation; or, where applicable, the individual's consent.

C. Publicly Available Author Information

Information that forms part of the published article or its bibliographic metadata may be made publicly available through the Journal’s website, the Online Journal System (OJS), DOI registration services, indexing and abstracting services, and other scholarly databases or platforms.

Such information may include the author’s name, institutional affiliation, country, ORCID ID where provided, and corresponding author information where included in the published article.

Authors should therefore ensure that information submitted for publication is appropriate for public dissemination.

Personal information collected solely for editorial administration, peer review, account management, or communication shall not ordinarily be published.

D. Peer Review and Editorial Confidentiality

Personal information relating to reviewers and the confidential aspects of the editorial and peer-review process shall be handled in accordance with the Journal’s applicable Peer-Review procedures.

Reviewer identities shall not be disclosed publicly where the Journal operates a review model that requires reviewer anonymity, except where disclosure is authorized by the reviewer, required by law, or otherwise permitted under the Journal’s applicable policies.

E. Disclosure of Personal Information

IRSHAD JOURNALS may disclose personal information where reasonably necessary for the operation and administration of its journals.

Information may be shared with:

  1. Editors, Section Editors, and authorized editorial personnel;
  2. Reviewers where disclosure is necessary for the peer-review process;
  3. Service providers supporting the Journal’s website, OJS platform, DOI registration, hosting, publishing, or related technical services;
  4. Indexing and abstracting services where necessary to create and maintain bibliographic records;
  5. Competent governmental, regulatory, judicial, or law-enforcement authorities where disclosure is required by applicable law; and
  6. Other parties where disclosure is authorized by the individual or otherwise permitted by applicable law.

IRSHAD JOURNALS does not sell personal information to third parties.

F. International Data Transfers

Because scholarly publishing and digital services may operate across national borders, personal information may be processed or stored in countries other than the country in which it was originally submitted.

Where personal information is transferred or processed internationally, IRSHAD JOURNALS will take reasonable measures to ensure that such processing is conducted for legitimate publishing or administrative purposes and in accordance with applicable data-protection requirements.

G. Data Security

IRSHAD JOURNALS takes reasonable technical and organizational measures to protect personal information against unauthorized access, disclosure, alteration, loss, misuse, or destruction.

Such measures may include access controls, authentication procedures, secure transmission mechanisms, restricted administrative access, and appropriate technical safeguards provided through the Journal’s publishing infrastructure.

No method of electronic transmission or storage can be guaranteed to be completely secure. Accordingly, users should avoid submitting unnecessary sensitive personal information through the Journal's online systems.

H. Data Retention

Personal information shall be retained for as long as reasonably necessary to fulfill the purposes for which it was collected, administer the Journal’s publishing activities, maintain appropriate editorial and publication records, resolve disputes, comply with legal obligations, and protect the integrity of the scholarly publishing process.

Information forming part of the permanent bibliographic or published record may be retained for as long as necessary to maintain the integrity, identification, and accessibility of published scholarly work.

I. User Rights

Subject to applicable law and the requirements of the scholarly publishing record, individuals may have the right to request access to, correction of, or erasure of their personal information; to restrict or object to certain processing; to withdraw consent where processing is based on consent; and to lodge a complaint with the relevant data protection supervisory authority. Requests concerning personal information should be submitted through the Journal's official contact or OJS communication channels.

Certain requests may be subject to limitations where compliance would conflict with legitimate editorial functions, peer-review confidentiality, legal obligations, fraud prevention, or the integrity of the published scholarly record.

Requests for erasure or restriction will not ordinarily be granted in respect of information forming part of the published article or its bibliographic record, in accordance with the archiving and scholarly-purposes exemptions recognized under applicable data protection law.

J. Cookies and Technical Information

The Journal’s online publishing platform may use cookies, session technologies, server logs, or similar technical mechanisms necessary for the operation, security, authentication, and functionality of the website and OJS platform.

Technical information collected through these mechanisms may include browser type, device information, IP address, access time, pages accessed, and other information necessary for the secure operation and administration of the platform.

Such information is used primarily for technical, security, statistical, and administrative purposes.

K. Third-Party Services

The Journal may use third-party services necessary for scholarly publishing and journal administration, including website hosting, OJS-related services, DOI registration, indexing, abstracting, analytics, and other technical services.

Where such services process personal information on behalf of the Journal, IRSHAD JOURNALS will seek to use appropriate and reputable service providers and will take reasonable measures to protect personal information within the scope of those services.

L. Changes to this Privacy Statement

IRSHAD JOURNALS may periodically review and update this Privacy Statement to reflect changes in its publishing practices, technology, legal requirements, or applicable data-protection standards.

The current version of this Privacy Statement shall be made available on the Journal’s website.

M. Acceptance

By submitting a manuscript, registering an account, participating in peer review, or otherwise using the Journal’s online publishing platform, users acknowledge that their personal information may be processed in accordance with this Privacy Statement and applicable law.

Effective from: 01 September 2026

Last Updated: 10 August 2026